AHS Alumni Association Minutes
November 6, 2002

Members Present:                      Lease, Formby, Works, Duke, Brown

New Member Present:             Shirley Mays Ware

 Members Absent:                       McClerkin, Fritz, Sapaugh, Gray, Buchanan, Register

     Old Business:

• Duke, Brown, & Gray will work with Bill Roberts & Shelby Brown on the 501c3 paperwork; hope to have this completed by the Christmas break
• Articles of Incorporation & Bylaws were approved by those present

New Business:

• Duke will open checking account at CNB tomorrow; Duke & Sanderson will be required signatures for any check written
• Donations update: Cogbill: $25; Murphy: $500; Arnold: $500
• Annual Membership Fee Structure approved by those present:

                        $10 recent graduate (5 yrs or fewer since graduation)
                        $25 to be a Hog (graduates, friends, family, faculty)
                        $100 to be a Big Hog
                        $500 to be a Silver Hog (corporate sponsors included here)
                        $1000 to be a Golden Hog
                        $10,000 to be a Super Hog

            Consider:        Charter Memberships & Lifetime Memberships

• Brown, Duke, and Lease will seek an internship student from one of the programs at the high school to assist in data management

 There being no further business, the meeting adjourned

Minutes from January 22, 2003

Members Present:                      Lease, Register, Buchanan, Gray, Works, Duke, Brown

New Member Present:             Anita Pickett

Members Absent:                       McClerkin, Fritz, Sapaugh, Formby

 Financial Report:

            Report was handed out to members and expenses approved. 

Old Business:

• 501c3 status: TIN was received on 1/22/03 and W-9 filed with CNB; decision was made that we now need the services of a CPA rather than an attorney; thank you note will be sent to Bill Roberts with our payment for services rendered (see financial report for billing information)
• Articles of Incorporation and bylaws on file with Sec of State office
• CNB is bank of record

New Business:

• Buchanan working on window decals and a variety of other items to be used a part of membership kit and items to sell at reunions, events, etc
• Upcoming reunions have requested membership applications be on hand…membership application was discussed and will be finalized soon
• Purpose, vision, mission discussed; Brown will send out samples for us to use as guidelines
• Duke and Brown will work with AHS print shop on stationary
• Membership packets were discussed and will be finalized as pricing of items is available
• Group present authorized the expenditure of fees for basic operations to include stationary needs, postage, printing, etc
• Duke will speak at 2003 Commencement to welcome graduates to the Association…applications for membership will be placed in diplomas and 1^st yr membership is free BUT each graduate must fill out application

There being no further business, the meeting adjourned

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